Exciting Job Opportunity: Administration Clerk at the Department of Infrastructure

Position: Administration Clerk: Education Infrastructure

Reference Number: DOI 162/2024
Department: Department of Infrastructure
Location: Cape Town, Western Cape
Salary: R216,417 per annum
Job Type: Permanent
Closing Date: November 11, 2024

Job Overview

Are you a detail-oriented individual with a passion for supporting educational initiatives? The Department of Infrastructure within the Western Cape Government is on the lookout for an enthusiastic Administration Clerk to join the Directorate of Education Infrastructure. This role offers a fantastic opportunity to contribute to the community while developing your administrative skills in a collaborative and supportive environment.

Key Responsibilities

As an Administration Clerk, your responsibilities will include:

• Administrative Support: You’ll assist professional staff with a range of tasks, such as managing filing systems, arranging transportation, and handling telephone accounts and invoices.
• Office Management: Ordering and distributing stationery supplies will be part of your daily routine, ensuring the office runs smoothly.
• Financial Processing: You will process payments and compile claims, playing a key role in the financial administration of the department.
• Documentation Handling: Your tasks will include copying, filing, faxing, and scanning important documents, ensuring that records are organized and easily accessible.
• Communication: Drafting and typing various documents—like submissions, default letters, and general correspondence—will be essential, as will arranging meetings and taking minutes.
• Data Management: You’ll capture data and assist with coordinating training sessions, contributing to the professional development of staff.
• Travel Coordination: Making travel arrangements as needed will also be part of your role.

Minimum Requirements

• Education: A Grade 12 (Senior Certificate) or an equivalent qualification is required.
• Computer Skills: Proficiency in computer use is essential for success in this position.

Competencies

To thrive in this role, candidates should possess:

• A solid understanding of clerical duties and practices.
• Familiarity with the legislative framework governing public service operations.
• Strong time management skills and the ability to meet deadlines.
• Excellent record-keeping capabilities along with proficient written and verbal communication skills.
• The ability to work independently while also being an effective team player, especially under pressure.

Remuneration and Benefits

This position offers a competitive salary of R216,417 per annum at Salary Level 5. In addition to the salary, employees may enjoy various benefits such as medical assistance, housing support, pension fund contributions, and other perks as per applicable regulations and collective agreements.

Application Process

If this sounds like the right opportunity for you, we encourage you to apply before the closing date of November 11, 2024. Shortlisted candidates will undergo a verification process, which includes checks on documentation and criminal records. Additionally, they may be required to complete practical assessments and interviews to ensure they are the best fit for the role.

For any questions or further information, please contact Mr. P Williams at (021) 483 4573. If you encounter any technical issues during the online application process, technical support is available Monday to Friday, from 08:00 to 16:00, at the helpline 086 137 0214.

Important Note: By submitting your application, you consent to the Western Cape Government contacting your previous employers for reference checks. This may include inquiries regarding your disciplinary records and reasons for leaving past positions.

Seize this opportunity to become part of a dedicated team working towards enhancing the educational infrastructure of the Western Cape. Your contribution can make a real difference!